EMMANUEL GOD IS WITH US
Group Family Day Care
Daycare Center Child Policy
I am a Professional Child Care Provider, not a babysitter. My goal is to provide your child with a clean, safe, comfortable environment where they can play and learn with guidance and loving care while you are at work or attending school. In order to make our relationship as enjoyable as possible the following are some mutual beneficial requirements that are necessary to assure that there are no misunderstandings between either parties or that these requirements are carried out in a businesslike manner. There is a lot of information here. Please read all of it. If any of my policies seem unfair or unnecessary, please take a moment to think about that policy and how it would apply to your current working situation? I’m sure it will make sense in that light. These policies are enforced for the same reasons policies are enforced in any job situation – for fairness and respect. If you have any questions please ask.
At Glorious Group Daycare you are paying for a specific contracted time, NOT per hour or per day, so no discounts are given if your child leaves early. The policies listed below are set forth by the Child Care Provider and are in accordance with the Child Care regulations. These policies and accompanying contracts become effective upon acceptance by the parent/guardian and the Child Care Provider.
I provide Child Care From Monday to Friday 6:30are - 6pm .Any time or day after is extra. There is an extra fee of $1.00 per child for every one hour or portion thereof that your child is dropped off earlier than their contracted arrival time (without prior approval) and for children not picked-up by their contracted pick-up time. Late arrival does not allow late pick-up. Care will not recommence until such late fees are paid in full. Please be on time daily. To ensure the safety of your child, only you or your designate(s) may pick up your child. Phoning me to let me know someone other than you will be picking up your child is fine if I know the person or your child can identify him or her.
Before I will assume responsibility of caring for your child I MUST have the following:
· Signed Contract
· Paperwork as required by licensing regulations
· Client & General information forms
PLEASE NOTE: All forms must be updated yearly.
Payment And Late Fees
All payments must be received on the day agreed in contract. If the agreed date falls on a weekend or a statutory holiday, fees are due on the Monday. If fees are not paid I will not watch your child, I will consider your spot to be open. You will run the risk of your childcare spot being filled by another family. There are no refunds in fees for absences due to a child’s illness, only with medical note. I realize the financial burden that childcare places on parents, and hope parents understand that as a business childcare places financial burdens on the provider. These include, but are not limited to groceries, utilities, insurance, programming, toys and equipment. I also have a financial responsibility to my family. If fees are not received by due date, $20.00 charge will be applied to it. This charge will be in effect until all monies plus late charges are paid in full.
There will be a $40.00 charge for all checks returned for not sufficiency Funds. Parents who checks bounce twice Check’s will be required to pay by cash or money order.
Provider Holidays / Sick days
· We are closed on all Statutory Holidays, Unless Arrangements are made.
· I will occasionally be taking week’s vacation per year. I will provide at least 21 day notice of the dates.
· I will cover all other absences. When I do not have an alternate, I will pay back the daily rate less 10% for operating costs.
Please notify me as at least 2 weeks in advance when you plan to take vacations. I will require one week of your fees for the expected time of the child absence to hold your child position. Payment is due prior to your vacation. Even while you are on vacation I am still holding your child’s space. I will apply the payment towards deposit.
In cases of your potential absence due to maternity leave, summer, or extended leave from your job, I will require one week fees for the entire time of your absence to hold your child’s position. The leave must be for no longer than a 1 month period.
Arrival and Departures
Children are to arrive clean and fed (unless arriving before a meal time). I prefer that there are no pick-ups or drop-offs during the designated daily quiet time. Please do not allow your child to walk to the door by themselves at drop off. It is important to take a minute to walk them to the door and greet me. This gives us both the opportunity to discuss any schedule changes for the day or anything else. At pick up, please do not let your child leave the house until you are leaving also. It helps your child tremendously if your child is aware that you will be arriving early (or late) in that they come to expect regularity and thrive on it. Drop-off and pick-up times are not good times to discuss serious problems. Little ears and minds hear and understand everything. I am not comfortable discussing a child in the presence of anyone, but their parents. Topics that concern day-to-day events or light-hearted discussion are fine.
We do our best to maintain strict cleanliness and hygiene standards. Children’s hands are washed before and after meals, coming in from outside and after toileting. If these skills are stressed at home also your child may remain a good hand-washer when he/she gets older. Please have your child bathed and dressed for play. A clean child is a healthy child. Infants sleep in separate cribs/Play-Pens with clean blankets, used only by them. Beginning at toddler age washable nap mats or couches are used. Each child has a separate nap mat with blankets. These are washed weekly (unless soiled, then they are washed as often as necessary). Toys are sanitized with a bleach solution once a week (Fridays).
The first two weeks of childcare are to be an adjustment period. It is my responsibility to let the parent know if the child seems unhappy or the arrangement is unsatisfactory for any other reason. It is the parent's responsibility to let me know the same. The parent or First Bloom Daycare can terminate the contract anytime during the adjustment period in writing on or before care starts. Two week’s written notice is required by the parent to me to terminate care. Fees will still be due if the parent withdraws the child before notice is given, or at any given time during the notice. Two week’s fees may be paid in lieu of two week’s notice. Termination notice will NOT be accepted while provider or parents are on vacation. I will provide the parents with two weeks written notice if I am no longer able to care for your child. You are still responsible for paying the weekly’s fees during this notice regardless, whether your child attends or not. I will terminate our child care arrangements immediately for any of the following reasons (but not solely limited to):
· Failure to comply with the policies set forth in this book.
· Failure to comply with the contract.
· Destructive or hurtful behavior of a child that persists even with parent cooperation in stopping the behavior.
· Non-Payment of childcare fees or late and/or recurring late payment of fees.
· Failure to show up for 5 days in a row without any communication.
· Failure to complete required forms.
· Blatant disrespect towards provider or provider’s family.
· If parents knowingly bring their child ill.
NEW!!! Collections NEW!!!
If a period of one week (seven days including weekends) after time to which child last attended the contract may be terminated and the position filled. The parent will be responsible for any payments owed up to this point, any late fees that accrue and also for the time of the child’s required two-week notice even if the child has not been present in the daycare. If you’re childcare account remains unpaid for any reason parents will be responsible for the following fees: ANY and ALL costs associated with the non-payment, including but not limited to, accumulated late fees, return check fees ($60.00), insufficient funds fees, collection fees, court costs, and substitute fees. The parent will also forfeit the security deposit. It will not be applied to the account balance. Attempts to collect monies owed, if not successfully collected, will be sent to court and reported to collections should it be necessary. A $150.00 charge will be added to your balance once your account is sent to Collections. The collection agency that I will be using is IC System Premier Collection. The client’s account will also be reported to Provider Watch, a national child care credit reporting agency catered for child care providers to run checks on clients.
It is law and also my responsibility as a childcare provider to report any and all abuse or neglect performed on a child. I cannot turn my head on a child that has been abused or neglected. Therefore, I will notify Children Protective Services and the Police Department when it appears that a child in my care is being physically, sexually, or emotionally abused, neglected, or exploited.
Parents are responsible for supplying:
· Bottles, Formula, Baby Food
· Diapers & Wipes
· A full change of clothing
· Any other supplies your child may need.
All personal belongings should be marked with child’s name. It is not necessary to bring eating utensils, cups or dishes as they will be supplied. Donations help me keep costs down, so if you have any of the following items on hand and are willing to donate them, it would be greatly appreciated. This is not mandatory.
· Snack Foods (fruits, crackers, etc)
· Dress up clothing, costumes, jewelry, hats etc.
· Magazines for cutting, especially ones like National Geographic that depict other cultures, or any that have lots of pictures of people, children, or animals. We are looking for pictures that would appeal to children.
· Paper of any kind, brown, white, colored, waxed, foil etc.
· Crayons, water color paints or any misc. art supplies such as fabric scraps, glitter, pipe cleaners, paper plates, etc.
· IDEAS! We welcome any ideas that you may have for fun activities or crafts!!!
I teach the children creativity, problem solving, and pride in their skills. Sometimes these values get messy. Some days we will be painting, so please send your child in appropriate clothing. Please dress your child for real success. There is time to work and time to play! If there is an occasion that calls for special clothing please bring this clothing in an extra bag and I will help your child change before you arrive for pickup. Provider is not responsible for your child’s clothing or personal items brought into childcare home. I will let you know when I need more supplies for your child.
I provide a wide variety of playthings. I ask that no toys be brought to daycare from home. Anything brought will be put up safely until the child is picked up. This policy is for the concern of all children in my care. Often time’s children have a hard time sharing the toys they bring from home. The ONLY exceptions to this policy Are:
· A special blanket OR stuffed animal/Doll to be used during Nap Time. This will be put up and ONLY used for the appropriate time. Please limit your child to one thing.
· Show and Tell. At times we will have a? Show and Tell? period. I will inform you ahead of time when this may occur.
Meals & Snacks
I will provide a nutritious lunch and snack as well as well as 2% milk and fruit juice depending on the hours your child is attending. The meal schedule I follow is listed below. If the Child is here during those times, they will be served. Children who choose not to eat will not be served again until the next scheduled Meal or Snack. If the child will be arriving after mealtime please feed them before they arrive. Breakfast foods and condiments must be supplied by the parent if you choose for your child to have breakfast here. Children arriving after breakfast time must eat feed at home before arriving. The menu plan is posted on the parent bulletin board.
· 8:00 – 8:30 A.M. Breakfast
· 11:30 -12:00 P.M. Lunch
· 3:10 – 3:30 P.M. Snack
· 6:30 – 7:00 PM Supper
If your child requires a special diet due to allergies, medications, age and/or cultural or religious beliefs it will be the responsibility of the parent to provide a letter from the child’s doctor explaining this along with a well balanced lunch and snack for their child. No junk food, pop, gum etc.
Under no circumstances should you bring your child to care sick (fever of 100°f or higher, vomiting, diarrhea not contained in a diaper, sore throat, continuous coughing, runny nose other than clear, draining eyes or ears, unexplained rash, lice, etc.) If you are not sure your child is well enough to attend child care call and discuss it with me. Masking your child’s symptoms with over-the-counter medications and bringing them to care anyway is not allowed and could be cause for immediate termination. It is also inconsiderate to all families involved. A sick child should be allowed to recuperate fully at home after an illness so that the other children and the provider do not risk unnecessary exposure. If you are unable to stay home with your sick child it will be necessary for you to make arrangements at your own expense. If your child is out ill regular fees still apply. Your child may be brought to care if they have a common cold (which means a slight cough, clear runny nose, sneezing); however I will call you if your child is just plain miserable (whining, crying, repeatedly asking for you). Your child should not attend if they are not feeling well enough to participate in our daily activities (i.e. a child wanting to sleep all day lay on the couch and watch TV etc.) The Health Department regulations prohibit the admittance of any child into a family childcare home that exhibits any of the following symptoms:
· Fever (100°f or higher)? child needs to be fever free for 24 hours without the aid of medication
· Diarrhea? child must be symptom free for 24 hours without the aid of medication
· Vomiting? child must be symptom free for 24 hours without the aid of medication
· Runny nose with colored discharge ?check with doctor
· Rash? check with doctor
· Discharge from eyes or ears
· Lice? child needs to be treated and nits removed before return
· Communicable diseases? chicken pox, measles, mumps, conjunctivitis (pink eye), influenza etc. The child may return when the incubation and contagious period is passed and the child is well enough to resume normal childcare activities. I have the right to refuse to care for a sick child.
If your child develops any of the above symptoms while in my care, you or your alternate will be required to pick up your child within 90 mines. If the child is not picked up within 90 minute of my calling a $5.00 for every 15 minutes or portion thereof charge may be assessed. Child may return to care after child is 24hr symptom free or with doctor authorization. I am responsible for the health and well being of many children so I will closely follow health department regulations when it comes to illness. I understand and respect your need to be at work, but your cooperation is extremely important on this.
If your child is on antibiotics he/she continues to be contagious for 24 hours after the first dose of medication and can not return to childcare until this time period has passed. Child care regulations prohibit me from giving your child medication of any kind.
Minor bumps and scrapes are inevitable, but I make every effort to keep your children safe through supervision and childproofing. Minor injuries will receive appropriate first aid, and if an emergency injury or illness occurs, you will be contacted immediately. If I am unable contact either parent, I will call the emergency contact numbers supplied to me to make the medical decisions for the child. If necessary your child will be transported by ambulance to the nearest hospital. Parents are responsible for costs involved in emergency medical treatment, including transportation if required.
All children will be required to lie down for a nap/quiet time each day. I will not force your child to sleep but they must lie down quietly. This is my coffee break and, during this time I recharge, plan, programmed and do all paperwork.
It is expected that your child be respectful of my personal property and furnishings. A certain amount of wear and tear is normal, but if your child intentionally damages my property through destructive behavior or roughness, you will be liable for 100% of the replacement costs. This reimbursement is due with your next monthly payment.
I will assist in potty training with the understanding that it will only work if we work together. Your child will not learn if only is done at daycare and not at home. You must work with your child at home, either during vacation or over a weekend before I will begin potty training here. Clothing should be easy to manage to encourage self-help skills. Buckles, belts, overalls and suspenders when in a hurry to use the bathroom may create a problem. I also require that each potty training child have changes of training pants or pull ups. Extra changes of clothing are also necessary, including socks.
While in my care only positive encouragement is enforced. Children will NOT be subject to spanking, hitting, kicking, restraint, or to, verbal, emotional, or physical punishment. I believe the most effective ways of enforcing positive behaviors are: Praise, Respect, Re-Direction, and Positive Re-Enforcement. I use strategies to engage children in their own problem solving. During conflict it is important for children to feel respected, secure, loved, important and special. They need to know I am always available to listen, help, and not to judge. My goal is to coach the children so they can negotiate compromise, brainstorm and work it out together. I do not believe in? adult-initiated time-outs, as I feel when used punitively it takes away from a valuable teaching experience. I will only place a child in time out if I feel that they are a threat to the safety and well-being of themselves or others. When this becomes necessary I make sure everyone is all right, and then I stay with the child. If something of a more serious nature or a persistent behavior should occur that is of concern to me or a threat to the safety of others, I will need to discuss it with you so that we can jointly decide on a course of action that is followed at home and in my care. If the problem cannot be resolved arrangements must be made for the child to receive care elsewhere.
Children may participate in field trips at various times throughout the year. Parent volunteers are always welcome and appreciated. Notice of field trips will usually be given with time .It is not necessary your child attend these field trips but you will be required to find alternate care for your child if he/she does not attend. Regular child care fees will still apply for field trip days, whether or not your child attends.
Revisions to policies and procedures, contracts and forms I make may be done with a minimum of 2 weeks notice UNLESS it is a new regulation? these changes will take place immediately. Policies, contracts, and forms will be reviewed periodically and updated, if necessary (usually every January). I will notify parents in writing of any changes. All previous forms will become obsolete.
Open Door Policy
While your child is in my care, you can always be assured that the door is open to you. Open Door does not mean that we keep our doors unlocked. For the safety of me and the children doors are kept locked except for scheduled drop off and pick up times. Please feel free to drop in and check on your child, however, keep in mind a child adjusting to a new surrounding will want to leave with you if you pop in for a visit. I would appreciate your taking into consideration our schedule when dropping in or calling, and remember that visitors usually cause children to react in an excited manner that does not normally occur when I am alone with the children. Please keep in mind there may be times when it is not possible for me to run to the phone (diaper changing, bottle feeding, etc.) If the phone goes unanswered, please do not become alarmed, simply leave me a voice mail and I will call you as soon as I am able.
Communication is very important to me. When I accept a new family into my home I like to be sure that we can share openly any concerns or questions that may arise. I feel that we are a team raising your child. If we can work together then your child can feel secure in knowing they have two families who love them very much. I grow to love each child I keep very much and I am always glad to have a chance to be a part of their lives. It is important that there is a similar childcare philosophy between us. I welcome questions, feedback, or discussions of any kind that affect a positive outcome for the child. Sensitive issues will be discussed outside of regular hours either by letter, phone or a scheduled conference. You may call me between 7:00 am. ? 7:00 pm. I provide a monthly newsletter that will explain some of the activities we are doing, events that will be happening, my days off, and any other pertinent, fun or helpful information that may be of interest to you. You are always welcome to contribute to our newsletter. Parents of infants/toddlers/pre-scholars will receive a daily note. Some typical things that you may find on this note would be daily activities, feedings/meals, diaper changes, naps/quiet time, and things to remember or to bring. All parents should check our board on the door for important information, special announcements, etc.
Discipline is to help each child develop the internal self control and problem solving skills to manage each situation better as they grow children to injure themselves or others, also to destroy properties. The limit we set, protect and teach respect for themselves, the right of others and our environment we decide to strengthen each child’s own culture, Identity, while Instilling, Respect for others who might be different. We never embarrass or ridicule a child when he/she does not misbehave nor do we allow physical punishments. We use positive tactics that strengthen self esteem. Most situations can be handling by redirecting the child to another more positive acti